An end of project report should follow the guidelines outlined below. It should include a title page, a list of abbreviations, acknowledgements, an executive summary, a table of contents, an introduction, a methodology section, a results section; conclusions, lessons learnt and recommendations section and; an annex section. The contents for each section are outlined below.
Title page: Includes the Name of organization, Name of the project, the period of the project and the year the report was written. One can also include the author of the report.
Abbreviations: All abbreviations used in the report should be listed here. This should be in alphabetical order
Acknowledgements: In this page, acknowledge all those who have been instrumental in making the project a success, including donors, any experts, project staff, the government where necessary and all project partners. This should be kept to not more than one page. Shorter is better.
Executive summary: The executive summary should contain a brief of the whole report, encompassing the most important details that you would require any reader to take home. Most people, especially the donors, will only read this section, therefore, and ensure it reflects the whole report. A good way is to dedicate a paragraph each to the main sections of the report including the background, the methodology, the results, conclusions, lessons learnt and recommendations. It is recommended to keep this strictly between one and two pages
Table of contents: Contains a list of the items discussed in the report and their page number.
Introduction: In this section, introduce the project and provide some background information. It should also include information on what the project goal, objectives, indicators, partners, and information at baseline study if applicable. Necessary subsections can be created where necessary for easier following.
Methodology: Here, information on how the evaluation was carried out is included. Issues to consider include the research methodology, sources of information and how it was gathered, sample size and sampling techniques, research instruments, validity and reliability issues among others.
Results: This section includes a detailed analysis of the findings of the evaluation study of the project. Results are compared against the objectives of the project, or against the project indicators. Consider having sub-sections.
Conclusions, Lessons Learnt and Recommendations: What conclusions can be made from the results shared? Were the objectives and the general purpose of the project met? What lessons can be drawn from the project? What works and what does not? What recommendations can be made for future similar projects? What should be maintained and what should be made for these future similar projects?
Annexes: This section includes all the relevant documents necessary for interested persons. Each annex should be put in separate page.